Administrative Assistant

JOB PURPOSE: Provide administrative support to the company, including the management of all the department functions activities related to the dealers and operators. Operate as the custodian and focal point of the company admin correspondences. Provide quick support for all staff (outdoor team and indoor team), focal person for all retail’s stationaries and purchase requester, archiving and documentations. KEY ACCOUNTABILITIES: Administrative Support • Write agreements / letters / memos/ &other related correspondences as per given guidelines and details of the line manager to support completing the retail work on time. • Provide administrative support to all staff team on their administrative requirements to help them doing their works. • Organize retail meetings and be focal point of meeting minutes and action plans to have good truck of all meetings • Handling of walk-in potential dealers, and record/manage their applications requirements to cover up the retail team members.  • Initiate and handle procurement requirements as per the procurement process to follow OOMCO process. Documentation management • Maintain log book/register of all correspondences as per the requirements and ensure all correspondences are recorded, tagged and filed to support the team in the documentation. • Custodian and management of the retail operation files of Sales and Operation, correspondences, meeting minutes and action plans related to the department to have organized failing.    Operation Excellence • Ensure all requests are timely closed of all internal and external customers to have smooth operation. • Contacting and Meeting the supplier whenever it is required in order to have good quality for staff requirements networks. • Exhibit excellent customer service and professionalism with internal and external stakeholders to gain their trust & provide the support. • Implemented best practices with regard to documentation and documents process to have smooth operation. • Ensure all departments correspondences and communications reflects/displays professionalism to refer to it easily when it is required.  • Manage & update the retail database file to get whatever information about the service station easily. • Issue the PR & the PO of any job related to company to adhere to OOMCO procurement process. • Update and follow all company online registrations. • Support the business development team in new sites opening activities. • Plan and Manage the employees services. Relationship • Build/maintain excellent and professional relationships with all internal and external stakeholders HSEQ • Ensure all HSE requirements policies, standards, procedures and guidelines are implemented to ensure safe working environment and good customer. QUALIFICATIONS, EXPERIENCE, & SKILLS: Minimum qualification: Diploma in Business or any relevant Minimum Experience: 1-2 years in public relationship Good in using Microsoft tools