General Administrator

General Administrator Key Responsibilities • Prepare and compile data for invoicing and operational reports. • Verify supplier invoices against approved Purchase Orders and support payment processing. • Coordinate contractor inductions, visitor access, and site visits. • Arrange meetings, manage calendars, and schedule appointments. • Prepare meeting agendas, reports, presentations, and supporting documents. • Record meeting minutes and track follow-up actions. • Maintain filing systems, document control processes, and plant archives. • Perform general administrative and data entry duties. • Manage office supplies and stationery inventories. • Coordinate catering and logistics for meetings and training events. • Coordinate office services, including cleaning, waste management, and maintenance activities. • Obtain quotations for maintenance services, furniture, office equipment, and other requirements. • Assist with the procurement of plant materials, supplies, and consumables. • Liaise with vendors, contractors, and external service providers as required. • Ensure accurate record-keeping and compliance with administrative procedures. • Arrange security gate passes and follow up on approvals. Requirements Minimum Requirements • Diploma or Certificate in Business Administration or a related field. • Minimum 3 years of experience in a similar administrative role. • Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, and Outlook). • Strong organizational, communication, and coordination skills. • Ability to work independently, manage multiple tasks, and meet deadlines. Interested candidates can send cv to 31313903/ bency@madre-me.com