Junior Administrative Assistant

Responsibilities • Act swiftly on the customer feedback concerning delivery notes, wrong encoding and others to facilitate proper month end reconciliation and accurate invoicing. • Validate and adjust the data entries against production reports to ensure accurate documentation and reporting. • Place consolidated order for office supplies and apply control measures to reduce office stationery costs. • Answer all incoming calls in a pleasant and polite manner, take messages and re-direct calls to appropriate colleagues in order to help customers . • Perform general clerical duties that include but not limited to photocopying, mailing and document control, which will complement the departments’ goals. • Carry out Time & Attendance (TAAS) related work to ensure employees’ timesheets are aligned for payroll. • Seek guidance and approval from the reporting manager on any amendments to delivery notes and the various production reports to rectify any errors • Ensure compliance to all Health and Safety policies to maintain a safe work environment for yourself and colleagues. Qualifications Educational Qualification Secondary school certificate Work Experience Minimum of 2 years’ experience in hospitality industry At least 1 year experience in similar clerical/office administrative role Skills • Working experience with ERP • Knowledge of Timesheet • Should be competent in Microsoft Word, Excel, PowerPoint. • Should have excellent communication skills • Should have an eye for detail • Excellent interpersonal skills • understanding of numbers and proficient in data entry