Office Manager / Office Administrator

iHeartArabi is the premier destination for high-quality audio storytelling in the MENA region. As an extension of iHeartMedia - the #1 audio company in the United States - we combine global production standards with deep regional relevance. We are dedicated to creating culturally resonant podcasts and audio content that entertains, informs, and connects with Arabic-speaking audiences worldwide.  About The Role We are seeking a highly organized, proactive, and resourceful Office Manager / Office Administrator to support the launch and day-to-day operations of our Doha office. This role will serve as the operational backbone of the office, ensuring a professional, efficient, and welcoming work environment while supporting employees, visitors, vendors, and leadership. The ideal candidate is a self-starter who thrives in a fast-paced environment, enjoys building processes from the ground up, and can effectively manage multiple priorities while maintaining exceptional attention to detail. This role is expected in office 5 days a week at the iHeartArabi office located in Msheireb. Key Responsibilities Office Operations & Administration • Manage the day-to-day operations of the Doha office. • Ensure the office is fully functional, organized, and maintained to a high standard. • Coordinate procurement and setup of office supplies, office equipment, computers, production equipment, furniture, and facilities management. • Serve as the primary point of contact for landlords, building management, utilities, and service providers. • Establish and maintain office policies, procedures, and administrative systems. • Oversee office budgets, invoices, expense tracking, and vendor payments. Facilities & Vendor Management • Manage relationships with external vendors, suppliers, contractors, and service providers. • Coordinate maintenance, repairs, cleaning services, security, and other facility-related requirements. • Monitor service agreements and ensure compliance with contractual obligations. • Negotiate and manage office-related procurement and purchasing activities. • Coordinate recording schedules for the iHeartArabi podcast studio space within the office (in partnership with production teams) Employee Support • Serve as liaison for iHeartMedia corporate team in the US for new hires: • Coordinate preparation of job descriptions with hiring managers • Manage job postings and initial candidate screening • Assist with immigration processes, for new and existing employees • Coordinate new hire onboarding activities with payroll, benefits and other HR service providers • Serve as the initial point of escalation for employee concerns & issues • Serve as the first point of contact for employees and visitors and manage hospitality • Coordinate office onboarding for new hires, including office access, workspace setup and orientation of office operations. • Ensure office health, safety, and wellbeing standards are maintained Executive & Administrative Support • Provide administrative support to local and regional leadership as required • Coordinate meetings, manage conference room and podcast studio calendars, and overall meeting logistics • Serve as the first point of contact for employees and visitors and manage hospitality • Manage event supplies and branded premium inventory Compliance & Local Coordination • Support compliance with local regulations and administrative requirements. • Coordinate documentation and administrative processes related to business operations in Qatar. • Liaise with government offices, consultants, and service providers when required. • Ensure company records and documentation are maintained accurately and confidentially. Qualifications • Bachelor's degree or equivalent experience. • 2+ years of experience in office management, office administration, executive support, or facilities management. • Experience supporting a corporate or multinational office environment preferred. • Strong organizational and multitasking skills. • Excellent verbal and written communication skills in English and Arabic. • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). • Experience managing vendors, budgets, and facilities. • Strong problem-solving skills and ability to work independently. • Ability to work from the iHeartArabi office in Msheireb 5 days a week (Sunday through Thursday) Key Competencies • Highly organized and detail-oriented • Proactive and self-motivated • Strong interpersonal and relationship-building skills • Professional and customer-service oriented • Adaptable and comfortable in a growing environment • Strong sense of ownership and accountability • Ability to handle confidential information with discretion