Executive Assistant

Role Summary We're looking for an organized and proactive Executive Assistant to support our senior leadership. You'll manage schedules, communications and travel, and keep day-to-day operations running smoothly. Key Responsibilities  - Manage the executive's calendar: scheduling, prioritizing and coordinating meetings across time zones - Screen and manage email and incoming requests, drafting responses where appropriate - Plan and organize business travel, including flights, accommodation, visas and detailed itineraries - Prepare meeting agendas, briefing notes and follow-up summaries, and track action items to completion - Act as the main point of contact between the executive and internal teams, clients, partners and board members - Prepare reports, presentations and documents, and process expense reports - Organize company events, leadership meetings and off-sites Required Qualifications - 2+ years of experience as an Executive Assistant, Personal Assistant or in a similar role, ideally supporting C-level executives - Excellent organizational and time-management skills, with the ability to juggle competing priorities - Outstanding written and verbal communication in English - Proven discretion and professionalism with confidential matters - Strong proficiency with Google Workspace or Microsoft 365 (calendar, email, documents, spreadsheets, presentations) - A proactive, problem-solving mindset and the confidence to make decisions independently - Flexibility to occasionally work outside standard hours when needed Preferred Qualifications  - Experience in a tech, IT or fast-growing company environment - Familiarity with collaboration tools such as Slack, Notion, Asana or Zoom - Experience with event planning or travel management - Basic knowledge of project management or office administration