Office Manager

Job Summary The Office Manager is responsible for overseeing the day-to-day operations of the office, ensuring an efficient, well-organized, and professional working environment. The role directly report to the Managing director and supports administrative operations, coordinates HR-related activities, manages invoicing / procurement processes, and organizes company transportation and related logistics. Key Responsibilities - Manage daily office operations and administrative activities. - Coordinate appointments, meetings, and calendars. - Manage office supplies, inventory, and procurement. - Coordinate the maintenance of office facilities and equipment. - Implement and continuously improve internal office procedures and processes. - Liaise with suppliers, service providers, and external partners. - Manage correspondence, filing, documentation, and administrative records. - Support HR activities, including employee onboarding, attendance tracking, and personnel documentation. - Support invoicing processes, including the review, recording, and tracking of incoming and outgoing invoices. - Organize and coordinate company transportation and related logistics. - Monitor office budgets, costs, and expenses. - Ensure compliance with company policies, procedures, and workplace safety regulations. Requirements - Excellent command of French and English (B2+ / C1 minimum) - Proven experience as an Office Manager or in a similar administrative role. - Excellent organizational and multitasking skills. - Strong communication and interpersonal skills. - High proficiency in office suite and Microsoft tools. - Ability to manage budgets, expenses, and office resources. - Experience with invoicing and financial administrative processes. - Experience supporting HR activities and managing transportation/logistics is considered a plus. - Strong problem-solving skills and attention to detail. - Italian language is a strong advantage Education A Bachelor's degree in Business Ad