Administrator

Hiring: Real Estate Admin Executive – DubaiExperience: Minimum 5 years in Dubai real estate administration Location: Dubai, UAE Department: Sales Operations & Administration Key Responsibilities1. Property Listings & Portal Management • Manage property listings on Property Finder, Bayut, and Dubizzle. • Upload, update, and remove listings with accurate property details, images, and prices. • Coordinate with agents to collect property information and required documentation. • Ensure listing compliance with RERA regulations and company policies. • Manage Trakheesi permits and listing approvals. 2. Lead Management – Core Responsibility • Call and qualify all incoming leads from property portals. • Identify buyer requirements, including budget, location, property type, and purchase timeline. • Categorize leads as hot, warm, or cold in the CRM. • Assign leads to the relevant agents promptly. • Monitor agent response times and follow up on lead progress. • Ensure every lead is recorded, tracked, and followed up without being missed. • Prepare daily and weekly lead performance reports and monitor conversion rates. 3. Real Estate Documentation • Prepare and coordinate Form A, Form B, Form F, and related transaction documents. • Maintain accurate records of listings, agreements, and transactions. • Assist with onboarding new brokers, including documentation, system access, and portal setup. 4. Agent & Marketing Coordination • Coordinate with agents to obtain updated listings and property information. • Work with the marketing team on listing promotions and campaigns. • Maintain and update the property database and CRM system. • Support agents in lead follow-ups and sales operations. Requirements • Bachelor's degree or relevant professional qualification. • Minimum 5 years of real estate administration experience, preferably in Dubai. • Hands-on experience with Property Finder, Bayut, and Dubizzle. • Strong knowledge of RERA forms, Trakheesi permits, and Dubai real estate processes. • Experience with CRM systems and Microsoft Office. • Excellent communication, organizational, and multitasking skills. • Ability to manage high volumes of listings and incoming leads efficiently. Key Performance Expectations (KPIs) • 100% of incoming leads recorded and assigned promptly. • Timely lead qualification and follow-up monitoring. • Accurate and compliant property listings. • Daily and weekly lead management reports submitted on time. • Regular monitoring of agent response times and lead conversion. • Zero avoidable listing errors or missed leads. Who We Are Looking ForWe need a proactive, detail-oriented, and accountable professional who can manage both real estate administration and lead operations efficiently. The ideal candidate will take ownership of portal listings, lead distribution, agent follow-ups, and reporting to support the company's sales performance. Interested candidates: Please send your CV highlighting your Dubai real estate administration experience and portal management expertise. THRONE PROPERTIES | Dubai, UAE