Associate Manager – Executive Office Operations

Job Summary Coordinate the enterprise calendar, decision forums, and governance mechanisms for the CEO by coordinating cross-functional inputs, documentation, and communications to ensure efficient, transparent, and well-governed executive operations. Responsibilities Enterprise Calendar & CEO Decision Forums • Manage the enterprise calendar by synchronizing decision forums, review sessions, and stakeholder meetings to ensure timely deliberation and alignment of Expo priorities. • Facilitate the timely dissemination of CEO decisions and forum outcomes to relevant functions, in coordination with Correspondence & Records Management for official memoranda and correspondence. • Support continuity of executive operations by maintaining backup plans and delegate processes, in coordination with Correspondence & Records Management for documentation repositories, to minimize disruption during peak event periods. • Undertake ad-hoc assignments and requests from the CEO and CEO Office leadership within the scope of CEO Office Operations. Board & Committee Briefing Pack Integration • Coordinate board and committee briefings by consolidating inputs from all verticals and ensuring integration with the Secretariat and Decision Support to maintain transparency and compliance with governance protocols. • Coordinate the compilation and timely circulation of decision packs for CEO forums, in coordination with Decision Support for analysis and decision briefs. Governance Alignment • Facilitate governance alignment by organizing executive councils, steering committees, and working groups to ensure coherent implementation of strategic objectives. • Track enterprise governance compliance by monitoring adherence to decision-making frameworks and escalation procedures to uphold transparency and institutional discipline. • Implement standardized templates and approval workflows for decision forums, in coordination with Correspondence & Records Management for document control and archiving, to safeguard decision traceability. Cross-functional Initiatives & Structured Reviews • Monitor cross-functional initiatives by maintaining registers of inter-departmental projects and follow-up actions to track delivery progress and escalate risks early, excluding special projects coordinated by Decision Support. • Support structured reviews by scheduling quarterly performance and risk meetings with vertical heads to maintain momentum across critical initiatives. • Implement workflow automation by adopting collaborative tools for tracking CEO requests and actions to enhance responsiveness and accountability. Educational Qualifications • Bachelor’s degree in Business Administration, Public Administration, Management Information Systems, Project Management, or a related field. • Master’s degree in a relevant field is preferred. Professional Certifications Preferred • Project Management Professional (PMP) or equivalent certification is an advantage. • Governance or corporate secretarial certification is an advantage. Experience 5+ years of relevant experience, including supervisory or managerial roles. Nature of Experience • Experience in a CEO office, executive office, or corporate governance function within a large organization. • Experience coordinating executive decision forums, steering committees, and board or committee briefing materials. • Experience tracking cross-functional initiatives, actions, and executive requests. • Experience in giga-projects, major events, or government or semi-government organizations is preferred. Job Specific Skills • Executive calendar and decision-forum management. • Preparation of decision packs, briefings, and executive reports. • Governance frameworks, escalation procedures, and compliance monitoring. • Action tracking, registers, and follow-up management. • Documentation protocols, approval workflows, and records management. • Collaborative and workflow automation tools. • Business writing and communication in Arabic and English. • Stakeholder coordination with senior leadership. • Discretion and confidentiality in handling sensitive information.