Document Controller

Job Summary The Document Controller establishes master filing systems, including copies of all drawing issued on design projects or supervision projects. He ensures the implementation of K&A archiving policies, procedures, standards, and the recording of all issued documents and drawings, by using Aconex program. Responsibilities • Provide document control and organize a comprehensive filing system for all received and outgoing correspondences for company projects in accordance with corporate policies and procedures • Maintain a record of submittals to the client and record the date of responses to the client • Maintain a list of unanswered items of correspondence and circulate the list at regular intervals for reference • Maintain a register of design manuals, vendor manuals and design drawings • Maintain copies of all programs submitted during the project and file copies of the client’s drawings showing the progress of the works during the various stages of the design • Maintain a register of all design drawings submitted by the client and update the status of review / approval of design drawings • Record receipt of drawing revisions and distribute to the appropriate people • Ensure that the most current version of drawing documents is being used • Assist other members in the team to set-up and maintain filing systems in an organized manner • Ensure that back-up copies of the files are made on a regular basis in accordance with the corporate policies and procedures Qualification, Technical Skills and Competencies • Saudi Citizen is preferable • High School Diploma. B.Sc. is preferable • Excellent experience in Aconex Program for more than 5 years • Working knowledge of Microsoft Word, PowerPoint and Excel • Good secretarial skills and organizational abilities • Ability to communicate effectively both internally and externally • Good planning, organization and presentation capability • Strong attention to details • Proficiency in spoken and written English