Executive Administration

Operations Support • Serve as ‘coordinator,’ improving internal functions, processes, knowledge management, department awareness, etc. • Liaise with the all the departments and other functions within company so the department is fully informed of needs, requirements, company policy & procedures while boosting team morale. • Keep track of Managers expenses and department roster whilst ensuring operations are within company policy and procedures. • Support in arranging department meetings, external meetings, and working groups • Arrange the relevant local and international bookings for venues, accommodations, company events, and important meetings • Offering on hand assistance at flagship events. Administrative Support • Establish and update an electronic filing system so that all documents are properly filed and easily retrieved, when required. • Organize the Department Head's schedule of meetings and visits, business travel, ensuring that the diary is kept current. • Organize travel and accommodation arrangements related to visitors, when required, through coordination with the relevant departments. • Prepare and update office spreadsheets and presentations in line with requirements. Qualifications • University Degree in a relevant discipline Experience • 5+ years of related experience in managing a similar position. • Experience working in a multi-cultural environment. Knowledge and Skills • Good organizing and coordination skills • Good people skills • Good interpersonal skills • Ability to handle administrative tasks and requests • Good with ERP system