Executive – Administration (Emirati)

Our leading client in the public sector is seeking an Executive Administration – Chairman Office to provide high-level administrative and executive support to the Vice President and Executive Chairman's Office, ensuring effective coordination, communication, governance, and operational efficiency across executive engagements. Executive & Administrative Support • Maintain organized filing systems (electronic and physical) for executive records, agreements, reports, and official communications. • Track action items, decisions, and follow-ups arising from executive meetings and ensure timely closure in coordination with relevant stakeholders. Coordination & Liaison • Act as a key coordination point between the Vice President, Executive Chairman's Office, internal departments, government entities, and external partners. • Coordinate internal workflows related to partnership engagements, executive requests, and escalations, ensuring alignment with policies and timelines. • Support cross-functional coordination for initiatives, events, and official engagements led by the Vice President. Meetings, Protocol & Engagement Support • Coordinate logistics for executive meetings, committees, and official engagements, including venue arrangements, attendance confirmations, and documentation. • Support protocol and etiquette requirements for high-level meetings, VIP visits, and official events in collaboration with relevant units. • Assist in preparing briefing notes, presentations, and reports for executive and stakeholder meetings. Reporting & Documentation • Support the preparation, consolidation, and formatting of executive reports, presentations, dashboards, and correspondence. • Ensure reports are prepared accurately, submitted on time, and aligned with organizational standards and branding. • Maintain trackers for KPIs, partnerships documentation, and executive requests as directed. Office Operations & Governance • Support day-to-day operations of the Executive Chairman's Office, ensuring administrative processes run efficiently • Ensure compliance with internal policies, procedures, and approval workflows. • Handle sensitive information with the highest level of discretion and confidentiality. Continuous Improvement • Identify opportunities to improve administrative processes, coordination mechanisms, and documentation practices within the Executive Chairman's Office. • Support the implementation of best practices in executive office administration and governance. Requirements: • Bachelor's degree in Business Administration, Management, or a related field. • Fresh graduates or candidates with 1–2 years of relevant experience in administrative support, coordination, or executive office functions. • Strong organizational, coordination, reporting, and follow-up skills. • Excellent English communication and interpersonal skills. • Professional, polished, highly organized, and detail-oriented. • Able to handle confidential and sensitive information with discretion.