Executive Assistant

The Executive Assistant (EA) works between running the CEO's time and communications, and driving selected priorities. The role combines high-level executive support (diary, correspondence, meetings, travel, confidential matters) with hands-on execution of CEO-sponsored projects. It suits someone who can take a loosely defined objective, turn it into a clear plan and move it forward across teams without needing constant direction. Responsibilities • Manage the CEO's calendar, schedule meetings, and protect time for top priorities. • Act as the first point of contact from screening, prioritising, and responding to emails, calls, and correspondence on the CEO's behalf. • Prepare agendas, briefing packs, and minutes, and follow up on action points after meetings. • Arrange domestic and international travel, including flights, accommodation, transfers and visas. • Plan and coordinate executive-level events, conferences and business engagements. • Serve as the main link between the CEO and internal teams, clients, investors and external partners. • Keep information flowing between the CEO's office and all departments so work moves smoothly. • Build strong, trusted relationships across the business and with key external contacts. • Draft, review, and proofread documents, contracts, and presentations to a high standard. • Work directly with the CEO on selected strategic and operational priorities. • Coordinate projects that span several teams or don't sit neatly within one department. • Track progress on strategic initiatives, spot obstacles early, resolve issues, and escalate decisions when needed. • Act as a trusted execution partner: understand the intended outcome, fill the gaps, and drive the work forward. • Support the launch of new initiatives, partnerships, and market expansion work. • Conduct rapid research and analysis to support important decisions. • Prepare concise executive summaries, recommendations, business cases, and presentations for senior leadership. • Help the CEO prepare for Board meetings, investor updates, and strategic reviews. • Build simple reporting frameworks, trackers, and dashboards that keep the CEO and Key stakeholders informed. • Handle sensitive company and personal information with complete discretion. • Maintain trust, integrity, and professionalism across business and personal matters. • Handle ad-hoc personal tasks for the CEO as needed, with the same discretion and care as business matters. Qualifications • Bachelor’s degree in Business Administration, Management, or a related field (preferred but not essential). • 5+ years’ experience as an Executive Assistant, Personal Assistant, or in a similar role supporting senior executives. • Excellent written and verbal communication skills in English. • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (e.g. Asana, Teams, Zoom, Slack). • Exceptional organisational and time-management abilities, with the capacity to manage multiple priorities. • A high degree of discretion and professionalism when handling confidential matters. • Experience working in a fast-paced, agile environment, with no established playbook. • Previous experience in a European country is a plus. • Start-up experience is a plus.