Receptionist /Administrative Assistant

JOB PURPOSE: Provide reception duties for the office which includes handling of courier and office supplies. Receive and greet all visitors in a professional and warm manner. Assist in General Office administration. Support day-to-day HR & Admin activities and office management duties. Key Accountabilities : • Manage the front office and reception and register visitors. • Coordinate and ensure provision of all office services covering stationery, equipment and ensure efficient and quality service is provided. • Monitor level of supplies and ensure availability of stock, handle shortage and follow up with suppliers for delivery of items. • Handle courier of the office and ensure delivery of documents on time.  Handle company petty cash. • Review and verify all receipts and invoices and obtain required approvals for processing of payments. • Schedule meetings and support visitors when necessary. • Assist in preparation of Arabic letters when needed. • Support P&C whenever required. Handle additional administrative tasks whenever requested. • Carry out administrative duties such as filing, typing of letters, copying, binding, scanning etc. • Manage Cleaners schedule. Policies, Processes, Systems & Procedures: • Adhere to all relevant organisational and departmental policies, processes, standard operating procedures, and instructions so that work is carried out to the required standard and in a consistent manner. Continuous Improvement: • Contribute to the identification and implementation of change initiatives, programmes, and projects in line with the organisation’s standards. Health, Safety, Security & Environment: • Adhere to all relevant health, safety, security and environmental procedures, instructions, and controls so that the safety of employees and environmental compliance can be guaranteed. COMMUNICATION & WORKING RELATIONSHIPS: Internal: Needs to work closely with all employees and managers, mainly Director P&C, P&C team and employees across the region and other relevant departments within NMES. External: Needs to build a rapport with supplier, vendors. QUALIFICATIONS, EXPERIENCE, & SKILLS: Minimum Qualifications: • High school diploma or equivalent education required. Minimum Experience: • 2-3 years of administrative assistant experience Technology • Knowledge of appropriate software including Microsoft Word, Excel, and Outlook, Microsoft PowerPoint, and Adobe Acrobat Skills: • Written and verbal Communication Skills • Coordination and collaboration (Team Player) • Time Management & Prioritization of tasks • Microsoft Office Skills • Inventory Control