Receptionist

Receptionist - LEADING INTERNATIONAL LAW FIRM Dubai Up to 15,000 AED per month We are seeking a professional, organised and service-oriented Receptionist & Administrative Assistant to provide high-quality front-of-house and administrative support within a busy professional office environment. The successful candidate will be responsible for creating a welcoming experience for visitors and colleagues, supporting the day-to-day operations of the office, and providing comprehensive administrative and secretarial assistance to the wider team. Key Responsibilities • Provide a professional and welcoming reception service to visitors, clients and colleagues. • Answer, screen and direct incoming telephone calls in line with company procedures. • Prepare refreshments and ensure meeting rooms are organised, equipped and ready for use. • Receive, record and distribute incoming mail, deliveries and correspondence. • Arrange couriers and coordinate outgoing mail and shipments. • Monitor and replenish office stationery, kitchen supplies and general consumables. • Maintain a professional office environment and ensure company procedures and quality standards are followed. • Produce, format and collate correspondence and documentation from digital dictation and handwritten amendments, with a minimum typing speed of 60 words per minute. • Manage diaries, coordinate appointments and meetings, prepare relevant documentation, and arrange conference calls and video meetings. • Monitor and manage inboxes, including drafting routine responses for review. • Coordinate domestic and international travel arrangements, hotel bookings and visa applications where required. • Prepare meeting minutes and assist with routine correspondence. • Maintain accurate electronic and physical filing systems, records and archives. • Update and maintain client and business records using internal database systems. • Provide general administrative support, including document management, photocopying and archiving. • Work collaboratively with colleagues to ensure effective administrative and secretarial cover. • Assist with the onboarding of new suppliers and maintain relationships with existing service providers, including coordinating and processing payments. • Coordinate the office driver's schedule, prioritising journeys and requests efficiently. • Support the Office Manager with employee onboarding, visa documentation and the maintenance of HR records. • Assist with the smooth day-to-day running of the office and undertake additional administrative duties as required. • Maintain a professional standard of conduct and presentation when dealing with clients, visitors and colleagues. • High levels of professionalism, discretion and attention to detail. • Ability to work independently and collaboratively as part of a team. • Specific descriptions of the firm's internal policies or working practices. Apply today for immediate consideration.