Receptionist/ Front of House Coordinator

Job title: Receptionist / Front of House Coordinator Location: DIFC, Dubai, UAE (on-site) Employment type: Full-time About us Rabdan International Holding is an energy company based in DIFC, Dubai. We are looking for a polished, professional Receptionist to be the first point of contact for our clients, partners and visitors, and to provide reliable day-to-day support to our team so the office runs smoothly. The role You will run our front desk and give every guest and caller a warm, professional welcome. You will also take ownership of the smooth day-to-day running of the office and support the team with administration. Key responsibilities Front of house • Welcome and assist visitors and clients in a professional manner • Answer, screen and direct incoming calls and emails • Manage meeting room bookings, and prepare rooms and refreshments for meetings • Handle incoming and outgoing mail, couriers and deliveries • Maintain a tidy, well-presented reception and office area • Keep visitor logs and a secure visitor access process Office operations • Oversee the daily running of the office, making sure facilities, equipment and IT are working properly • Coordinate with building management, vendors and maintenance contractors, and follow up on repairs and service issues • Manage office supplies, stationery and pantry stock, including ordering and tracking against budget • Obtain quotations, raise purchase requests and follow up on vendor invoices and payments • Track and renew office-related contracts, insurance, licences and service agreements • Keep office records, filing systems and company documents organised and up to date • Maintain petty cash records and prepare monthly expense reconciliations • Support health and safety procedures, including emergency contacts and access cards Administrative support • Support senior management with calendar scheduling, meeting coordination and minutes • Arrange travel booking and hotel reservations for staff. • Prepare letters, memos, presentations and basic reports • Help coordinate onboarding for new joiners (workstation setup, access, welcome pack) • Assist the organisation with ad-hoc tasks and projects as required Requirements • 2+ years’ experience as a Receptionist, Front of House, Guest Relations or similar role, ideally in a corporate or premium service environment • Experience with office administration, vendor coordination or facilities support is an advancatage • Excellent spoken and written English. A second language is an advantage • Professional presentation and a confident, friendly manner • Strong organisational skills, attention to detail and the ability to multitask • Proactive, able to take ownership and work independently • Proficient in MS Office (Outlook, Word, Excel, PowerPoint) • Discretion when handling confidential information • Based in Dubai