Secretary

About the Role We are looking for a professional, organized receptionist with a background in the construction or real estate industry to join our team. You will be the first point of contact for clients and visitors, and you will also handle important administrative paperwork, including tenancy agreements and general and vehicle insurance documentation. Key Responsibilities • Greet and assist visitors, clients in person and by phone • Answer, screen, and direct calls and emails professionally • Prepare, review, and process tenancy agreements, renewals, and related documents • Handle general insurance and vehicle insurance paperwork, including new policies, renewals, claims documents, and follow-ups with insurers • Schedule appointments, meetings, and property viewings • Manage incoming and outgoing mail, courier, and document filing (physical and digital) • Track document expiry dates (contracts, insurance, licenses) and send timely reminders • Support the team with general office administration Requirements • Previous experience as a receptionist or administrator in construction or real estate • Hands-on experience preparing and handling tenancy agreements and related paperwork • Good understanding of general and vehicle insurance documentation and processes • Proficient in MS Office (Word, Excel, Outlook) and comfortable with email and document management • Strong attention to detail, accuracy, and confidentiality • Well organized, able to multitask and meet deadlines • Professional appearance and a friendly, customer-focused attitude Nice to Have • Experience with property management or CRM software • Knowledge of local rental regulations and documentation procedures • Experience coordinating with insurance companies and brokers What We Offer • Competitive salary • [Visa / Medical insurance / Annual leave / Other benefits] • A supportive team and room to grow