Secretary

JOB PURPOSE: • Perform a variety of secretarial and administrative duties including answering emails, phone calls to support the smooth functioning of the office. • Act as a first point of contact for both internal and external parties who wish to contact or meet the VP to ensure effective prioritizing to facilitate business requirements as directed. • Prepare and compile documentation including project and departmental related reports, presentation ensuring they are completed and prepared in time for meetings and discussions. • Arrange meetings called by the VP along with drafting subsequent agendas and preparing minutes of meetings as required. • Attend all key meetings, as required, at the appointed times ensuring availability of all relevant documents needed to facilitate the achievement of business objectives. • Manage the reporting line’s calendar, including making appointments and prioritizing the most sensitive matters, as per the Office Manager’s directions. • File, maintain, and update contact information of employees, customers, suppliers, and external partners for easy access. • Provide support in the recruitment process of key resources in the organization. • Prepare and ensure accurate and timely dissemination of required correspondence, memos, and forms on behalf of the reporting line. • Make the necessary travel arrangements and detailed travel itineraries for the reporting line by coordinating with the relevant internal team. • Undertake any ad-hoc tasks assigned and co-ordinate with the concerned stakeholders to ensure timely delivery and quality as per expectations. Key Competencies & Skills • Minimum 5 years of similar experience, Must have worked within a C suite level and have a minimum of 2 years in the UAE • Must be able to adapt to the busy schedule of the VP's Office • Good English Communication Skills